"Erasmus+" international credit mobility operation between Yerevan State University and University of Madrid (Spain)

Art. 1 Purpose of the call and general regulations

1. This call regulates the application procedure for student and staff mobility in the framework of the Erasmus+ International Credit Mobility project between the Universidad Complutense de Madrid (UCM) and Yerevan State University.

Erasmus+ is the EU programme for education, training, youth and sport covering the period 2023-2025. It offers a wide range of opportunities for students and staff to study and train abroad and obtain credits which are then recognised by the sending institution.

Art. 2 Mobility types and available places 

Under this call for applications the following places are available for prospective candidates from the Yerevan State University: 

1. Staff for Teaching  1 place

The present call for applications provides mobility grants for the Spring semester of 2024-2025 academic year. 

Art. 3 Admission requirements 

3.1 In order to apply prospective candidates must be enrolled at Yerevan State University at the moment of application and for the whole duration of the mobility.

In addition

• Undergraduate students must carry out their mobility from the second year of their studies. 

• The partner higher education institutions must agree on the learning agreement for studies that the BA students have to follow before the exchange visit takes place.

  3. In/compatibility

3.2 Language proficiency 

      Applicants are required to be proficient in English at level B2 and/or Spanish (or others) at level B2 (according to UCM and YSU Inter-Institutional Agreement) respectively, and to provide certifications or self-certifications of the required level.

• The same student may participate in Erasmus+ mobility periods totaling up to 12 months maximum per each cycle of study (Bachelor or equivalent, Master or equivalent, Doctoral level), independently from the number and type of mobility activities. Previous Erasmus+ and Erasmus Mundus experiences must be taken into account for calculation purposes;

• Selected beneficiaries will not be allowed to benefit from any other grant provided by the European Commission  for mobility for study for the same period;

• Beneficiaries must carry out their mobility activities in a country different from the country where they have their accommodation during their studies (for students) or from the country of residence (for staff);

• Candidates with a double nationality must specify the nationality under which they submit their scholarship application. 

3.4 Ineligibility 

• If, at any stage in the application procedure, it is established that the information provided by the applicant has been knowingly falsified, the candidate will be disqualified from the selection process.

• Students who receive an Erasmus+ grant will fully or partially reimburse the EU grant if they do not comply with the terms of the grant agreement and/or if they fail to complete and submit the final online report, unless they are prevented from completing their planned activities abroad due to a case of force majeure. 

Art. 4 Activities 

Mobility for studies: 

Erasmus+ grants for study are awarded for full time study activities, including thesis preparation, at first, second and third study cycles. The studies in which the beneficiaries are enrolled must be leading to a recognized degree or another recognized tertiary level qualification. 

Art. 5 Grants

5.1 Grantees will receive a grant as a contribution to their costs for travel and individual support during their mobility. 

They are specified in the table below:

5.2 Erasmus+ selected students will continue to pay fees to their sending university but will benefit from tuition waiver from their host university. 

5.3 The mobility period must be carried out continuously and it must not be split into different periods. 

5.4 Selected candidates accepting the scholarship will sign a scholarship contract listing their duties and responsibilities. They will be required to comply with the local admission requirements and registration procedures at the Host University.

5.5 Special needs support

Extra financial support may be available for beneficiaries with special needs. A person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project would not be possible without extra financial support. The contribution will be awarded to beneficiaries with special needs upon request by the Coordinating institution and approval from the Erasmus+ Italian National Agency.

Art. 6 Admission procedure

6.1 Application 

• Prospective applicants should submit their required documents via-mail to the address: mnatsakanyan@ysu.am from 
  19 June  to 26 June 2024. Any application received after the deadline will not be accepted;

• A confirmation e-mail will be sent after the application has successfully been submitted;

• The official language of the application is English and/or Spanish. At the time of application diplomas, transcripts and other official documents may be submitted in original language but they must be accompanied by an English translation. At this stage non certified translations are accepted. In case applicants are selected they may have to provide certified translations of all relevant documents.

6.2 Required Documentation

1. Students/Staff  must provide the following documents:

• Copy of a valid ID card or passport;

• Copy of a proof of registration at Yerevan State University (e.g. certificate of enrollment);

• Copy of the transcripts of records, indicating university grades/marks for finished and/or current cycles of study;

• Proposed Learning Agreement, signed by the applicant, the Erasmus+ Administrative Coordinator and Erasmus+ Academic Coordinator or Coordinator of the Student’s Study Programme of the sending institution. Please use the European doc. template on https://ec.europa.eu/programmes/erasmus-plus/resources/documents/applicants/learning-agreement_en)

• Motivation letter

• Curriculum Vitae (max 2 pages) in English, including extracurricular activities (courses, seminars, conferences, published research, etc.) and professional experience related to the fields of knowledge of the courses. Please use the European template on https://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions.iehtml;

• Pre-Acceptance Letter from the host university

• Staff Mobility Agreement for Teaching

Art. 7 Selection process

7.1 The Selection process includes the following steps:

1. Eligibility check by YSU IRO;

2. Evaluation process by YSU Selection Committee;

YSU will review the submitted applications and evaluate the technical components (eligibility requirements, full documentation, completeness and authenticity of documents attached) to identify the eligible candidates.

Only valid and eligible applications will be evaluated and ranked by YSU Selection Committee.

7.2 In the framework of Erasmus+ regulations the first criterion for selecting students must be academic merit, but with equivalent academic level, preference should be assigned to students from less advantaged socio-economic backgrounds.

7.3 The final selection decision will also consider cross-cutting evaluation criteria such as gender balance, equal opportunities and participation of disadvantaged groups (disabled students, economically disadvantaged students) providing a more equal and fair selection process.

7.4 The Partner University may decide to invite the candidates whose average score is above the threshold for an interview, either face-to-face or via Skype.

7.5 At the end of the selection procedure YSU Selection Committee will draft a ranking list of qualified candidates. A reserve list will also be defined and will include the names of eligible candidates whom may be awarded a grant in case of withdrawal/drop-out of selected students or if additional funding is available.

7.6 All applicants will be informed by e-mail of the selection results as soon as the evaluation procedure has been concluded. 

7.7 Selected candidates will receive a scholarship offer and are required to accept or reject it in written within a week. (no later than 7 days). For every selected candidate not accepting the grant within the deadline, the partner University will nominate a candidate from the reserve list.

7.8 Appeal Procedure

• Rejected applicants who feel that a mistake has been made in the process or that their application has not been fairly evaluated can file a complaint to IRO not later than 3 days, explaining their reasons.

• Complaints from applicants who have failed to satisfy all of the eligibility criteria (e.g. who have not produced the required documentation, or have applied for a scholarship but do not meet the requirements, etc.), or have failed to satisfy them within the established timeframes, will not be taken into consideration.

• he appeal procedure can only come into play if a candidate feels that the Selection Committee has not handled his/her own application in line with the principles and procedures described in the call. In other words, the appeal cannot concern the decision itself, but only an alleged error made in the process.

Art. 8 Data protection

Information relating to individuals (personal data) is collected and used in accordance with Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on "the protection of individuals with regard to the processing of personal data and on the free movement of such data".